E-Board Meeting 09/26

Location: Union, Room 2124
Chair Person: Akmal Akhpah
Attendance: Hafiz Hatim, Akmal, Marien, Heryandy, Azferina, Nur Syarafina, Afiza, Helmi, Ariff, Firdaus , Aliba

Meeting Agenda

1. PM Dinner Updates
Date: Sept 28, 2004
Location: Leonard’s at Long Island, New York
Transportation:
-Students will be transported by bus
-Cost of the bus: $900
Time duration: 12.30pm – 1130pm
Updates from Dr. Zahratul
-Only 19 spots available
-Abe emailed background info about MASA to Sadiq Gany.
-Abe will get consent letter from Dr. Zahratul to be sent to the professors
Fera should send the itinerary
Gift for Prime Minister: RPI 's Letter Opener

2. International Fest
Date: October 16, 2004
Performance (Dikir Barat)
Fera posted forum on MASARPI to look for participants
Guys only opted to be musicians
Themes: bersatu teguh, bercerai roboh @ kehidupan Malaysians di RPI
30 participants
Fest Booth
Aliba & Arep are booth directors
Demonstration menganyam ketupat
Dress up everyone in multi-cultural costumes
Must show Malaysia is a multi-cultural country
Calendar of annual events in Malaysia
(THEME: Just a year in Malaysia)
Make a walkway of annual events in Malaysia
Expected place: aquarium
Come up budget proposal by next week
Food – only for sampling (ask Kak Aziah)

3. Raya Photo session
When? : Monday, October 11, 2004, 11am
Photographer: Sha
Suggested Venue: biotech, alumni house, quad, armory

4. Newsletter update
Newsletter will be out on the 1st of October
Static black & white theme

5. MASA Iftar and Terawih
Date: October 30, 2004
Ustaz Zaki from MSD will come

6. GBM questions
Pot Luck: Kene masak?
- Assign people to cook based on areas (ie Stackwyk,Colonie) but not on specific room/house.
- Rotate the cooking assignments. So that people don’t cook the same meal every time
- Freshman must join the seniors to cook

7. Next meeting
The next meeting will be held on Sunday, October 3rd at 10am.
The meeting will be held in room 2124 in the Student Union.
Chairman: Heryandy
Expected guest: Aliba & TBA
Agenda Next Week
a) International Fest
b) Post-Mortem PM visit
c) IFR update
d) Photo session update
e) GBM questions

E-Board Meeting 09/19

Location: Union, Government Suite
Chair Person: Hafiz Hatim
Attendance: Hafiz Hatim, Akmal, Marien, Heryandy, Azferina, Nur Syarafina, Afiza, Helmi, Ariff, Firdaus

Meeting Agenda

1. Dinner with Prime Minister
Date: September 28, 2004
Venue: New York City
Participants : 10 committees, 20 members -will be announced on middle of next week
Transportation: Bus (not confirm)
Fund: sponsored by MSD

2. International Fest
Date: October 18, 2004
Venue: Student Union
Location: to be announced
Suggestions of Performance: Dikir Barat ( Organized by : Fera & Jon)
Booth: Organized by: Aliba* & Arep

3. Islamic Fall Retreat
Date: October 9
Need transportation AJK (esp people from Purdue)
Send email to spcd to inform them of retreat
AJK promotion will notify committee of amount of people coming
To give notification after

4. General body Meeting Questions
1. What about non-Malaysian members?
a) Invite them to participate in events
b) Adjust to have bilingual events
c) Make a meeting to meet the non-Malaysians who are interested to join MASA
(Date: September 26, Time: 12pm – 1pm, Venue: RU2424)
2. International Dance Festival
a) Have alliance with AAW
3. Swimming for ladies
a) once a semester (Fall: after thanksgiving)

5. Colonie Kitchen Update
Akmal & Nadiah met Amand Bigel from Residence Life Office to discuss the matter
Dirty report came from maintenance staffs
Amanda thinks is acceptably clean and wants to keep it that way
If it is dirty, Amanda will email Akmal & Nadiah
Suggestion by Amanda: assign representatives for kitchen

6. Next meeting
The next meeting will be held on Sunday, September 19th at 10am. The meeting will be held in room 2124 in the Student Union. Chair person: Akmal, expected guest: Aliba

Agenda Next Week
- International Fest
- PM dinner update
- GBM questions
- Swimming for Ladies
- Raya photo Session
- Imam Djafer Informational Session Post-Mortem

MASA Activites and Budget Planning 2005

Section I - Club Purpose

1. To promote and facilitate social interactions and friendship among the students from Malaysia and the Rensselaer community.
2. To disseminate information about Malaysia, by introducing Malaysian culture, folk art, and people to the Rensselaer community.
3. To provide various services to its members that will enable a successful transition into life at Rensselaer.
4. To adhere the policies and objectives of the Rensselaer Union both letter and spirit.

Section II - Club Activities

Fall 2004

1. Informational Session with Imam Djafer
2. Raya photo session
3. International Fest
4. Community Iftar
5. Hari Raya Celebration
6. Games Night
7. MASA Indoor Soccer Tournament
8. Study Jam

Spring 2005

1. Raya Haji and Chinese New Year Celebration
2. AAW
3. Games Night
4. MASA AGM
5. Indoor Games
6. Study Jam
7. Graduation Dinner

Ongoing Activities

1. MASA Movie
2. Midwest Training
3. Usrah
4. Inline Hockey

Projected Activities

1. Iftar MASA
2. Camping
3. Budak Kampung
4. Clothing Drive
5. Ladies Night
6. Guys Night Out

Section III - Goals and Objectives for

• Goal A: To raise funds for the MASA treasury.
• Garage Sales
• Goal B: To provide a better understanding about Malaysia. To introduce and promote our country to other cultures.
• Malaysian Night
• International Fest
• Asian Awareness Week
• Village Boy (Traditional Sports League)
• Goal C: To welcome the new individuals into the Troy Malaysian Community
• Welcoming picnic/BBQ
• Activities Fair
• Goal D: To give our members a chance to interact physically with an experienced figure from the Malaysian Embassy in Washington DC.
• Invitational Speaker Event
• Goal E: To represent the Malaysian Student's Association of Rensselaer at the National Level by competing at the Annual Midwest Games and to send a strong contigent that will establish both MASAand RPI's name in the Sports arena
• Midwest Games
• Goal F: To provide a competitive yet enjoyable sporting environment among the members of MASA
• Malaysian Sports League
• Goal G: To inform members of activities done throughout the year, report on financial status and also elect new officers
• Annual General Meeting (AGM)

Section IV- Budget Fiscal Year 2005

1. Rensselaer Union Club Budget
• Total Requested: $6207.20
• Total Approved: $1697.45
• Welcoming BBQ: $156.00
• Activities Fair: $15.60
• Garage Sales: $2.55
• Malaysian Night: $313.00
• International Fest: $392.50
• AAW: $39.60
• Invitational Speaker Event: $620.00
• AGM: $158.20
2. Student Fees
• Fall 04 (104 x $ 10.00): $1040
• Spring 05 (104 x $ 10.00): $1040
• Total : $ 2080
3. Fundraising
• Projected: $500
4. Total
• $4277.45