E-Board Meeting 2005_09_09
Thursday, October 20, 2005
MASA E-Board Meeting September 9th, 2005
Discussion
:
1) MASA Merchandise (Fundraiser)
2) Cultural Pride Night
3) Warisi Ilmu Program
4) Reimbursement Procedures
5) General Body Meeting Recap
Time
:
5:00 pm – 7:00 pm
Location
:
Union Phalanx Room
Attendees
:
David, Nik, Amin, Julie, Nadiah, Zuhdi, Affan, Badik
Absentees
:
Rafie (exchange)
Chair
:
Affan
1) MASA Merchandise (Fundraiser)
About
- Nik suggests we sell MASA-branded merchandise to raise funds
Merchandise Ideas
- All officers suggested several merchandise ideas including:
o Collared long-sleeve t-shirt
o Baseball Cap
o Tie Pin
o Kertas Kajang
o Kad Raya
o Scarf
o Pennant (flag)
- In order to keep the project manageable, we will begin with only one idea. Kad Raya is the selected one. Raya photos will be sold separately
Improvements on ideas
- Badik suggests that we do not limit our target market to Malaysians. We could create RPI Merchandise with Malaysian theme such as RPI-Batik. However, licensing of RPI’s trademark would be an issue.
- Julie and Nadiah suggests that we sell the merchandise during the International Fest or GM week
The Team
- After a short discussion, the following team is formed:
o Project Name: “MaMe”
o Project Director: Badik
o Assistant PD: Zuhdi
o Design Team: Nik, Nadiah
o Procurement & Printing: David & Amin – ask Nadiah Noor
Deliverables
- 3 designs of Kad Raya is due by September 30th
- Vendor / Print Shop info is also due by September 30th
-
2) CULTURAL PRIDE NIGHT
Updates
- Date: October 24th
- Cultural Pride Night is a banquet ($15 / ticket for food)
- Nadiah reports that performance practices are ongoing; Preparations for choreography and audio has been completed
3) WARISI ILMU MASA PROGRAM
About
- A program for Malaysian students to update and share with each other on what books or academic material that they have.
- Nik has created a template / form that will be distributed in the beginning of every semester
- There will be an electronic version too
- Collected information will be entered into an Excel spreadsheet that represents a database
The Team
- Project director: Freshman Representative
- Assistant director: Nik
4) REIMBURSEMENT PROCEDURES
About
- There is a need to standardize the reimbursement procedures for payments made in advance by project team members
Details
- Receipts should be sent to Julie within a week of purchase
- Project director should keep track of project expenses
Gas Reimbursement
- In addition to the usual purchases that will be fully reimbursed by MASA, the committee has decided to partially reimburse transportation costs as well in view of the rising gas prices
- A fixed amount of reimbursement will be set depending on the distance / mileage. For instance, each of these represents a different reimbursement class
o Walmart, Price Chopper (Rensselaer/Troy)
o Crossgates, Sam’s Club, Colonie Mall, Latham Circle
o Medina Mart, Lee’s Market, Kashmir, etc. (Downtown Albany)
- Nadiah will do some research, approximate the mileage and prices, then brief the rest of the officers about the suitable rate for reimbursement of gas
4) GENERAL BODY MEETING RECAP
Updates & Reminders
- Affan is the project director
- Zuhdi will be reading prayers
- Amin will ensure that the electronic systems are working; he will be last to leave the room, ensuring that everything is clean
- Badik is the Master of Ceremony
- Affan has ordered 12 pizzas and 10 bottles of soda; Taroi will bring the food
- Nik has prepared his welcoming speech. David will talk a bit about “Warisan Ilmu” program
- David will present the proposed activities for the year and update the slides before the GBM begins
- Nadiah wants everyone to have the agenda; she has called Abang Azahari to give his speech
- Julie will present about the budget and watch the doors.
New / Rising Issues:
New positions proposed: Academic Chair & Webmaster
President of Bengali student Associations requests that MASA members wear traditional costumes on Bengali Night. Announce via email and website.
Nik suggests joint Aidilfitri and Diwali celebration. Perhaps combine cultural food night & MASA Forum. Discus about this in the next meeting.
Next meeting’s chair will be Julie
Project Directors should send a report to Julie within a week of the event
Discussion
:
1) MASA Merchandise (Fundraiser)
2) Cultural Pride Night
3) Warisi Ilmu Program
4) Reimbursement Procedures
5) General Body Meeting Recap
Time
:
5:00 pm – 7:00 pm
Location
:
Union Phalanx Room
Attendees
:
David, Nik, Amin, Julie, Nadiah, Zuhdi, Affan, Badik
Absentees
:
Rafie (exchange)
Chair
:
Affan
1) MASA Merchandise (Fundraiser)
About
- Nik suggests we sell MASA-branded merchandise to raise funds
Merchandise Ideas
- All officers suggested several merchandise ideas including:
o Collared long-sleeve t-shirt
o Baseball Cap
o Tie Pin
o Kertas Kajang
o Kad Raya
o Scarf
o Pennant (flag)
- In order to keep the project manageable, we will begin with only one idea. Kad Raya is the selected one. Raya photos will be sold separately
Improvements on ideas
- Badik suggests that we do not limit our target market to Malaysians. We could create RPI Merchandise with Malaysian theme such as RPI-Batik. However, licensing of RPI’s trademark would be an issue.
- Julie and Nadiah suggests that we sell the merchandise during the International Fest or GM week
The Team
- After a short discussion, the following team is formed:
o Project Name: “MaMe”
o Project Director: Badik
o Assistant PD: Zuhdi
o Design Team: Nik, Nadiah
o Procurement & Printing: David & Amin – ask Nadiah Noor
Deliverables
- 3 designs of Kad Raya is due by September 30th
- Vendor / Print Shop info is also due by September 30th
-
2) CULTURAL PRIDE NIGHT
Updates
- Date: October 24th
- Cultural Pride Night is a banquet ($15 / ticket for food)
- Nadiah reports that performance practices are ongoing; Preparations for choreography and audio has been completed
3) WARISI ILMU MASA PROGRAM
About
- A program for Malaysian students to update and share with each other on what books or academic material that they have.
- Nik has created a template / form that will be distributed in the beginning of every semester
- There will be an electronic version too
- Collected information will be entered into an Excel spreadsheet that represents a database
The Team
- Project director: Freshman Representative
- Assistant director: Nik
4) REIMBURSEMENT PROCEDURES
About
- There is a need to standardize the reimbursement procedures for payments made in advance by project team members
Details
- Receipts should be sent to Julie within a week of purchase
- Project director should keep track of project expenses
Gas Reimbursement
- In addition to the usual purchases that will be fully reimbursed by MASA, the committee has decided to partially reimburse transportation costs as well in view of the rising gas prices
- A fixed amount of reimbursement will be set depending on the distance / mileage. For instance, each of these represents a different reimbursement class
o Walmart, Price Chopper (Rensselaer/Troy)
o Crossgates, Sam’s Club, Colonie Mall, Latham Circle
o Medina Mart, Lee’s Market, Kashmir, etc. (Downtown Albany)
- Nadiah will do some research, approximate the mileage and prices, then brief the rest of the officers about the suitable rate for reimbursement of gas
4) GENERAL BODY MEETING RECAP
Updates & Reminders
- Affan is the project director
- Zuhdi will be reading prayers
- Amin will ensure that the electronic systems are working; he will be last to leave the room, ensuring that everything is clean
- Badik is the Master of Ceremony
- Affan has ordered 12 pizzas and 10 bottles of soda; Taroi will bring the food
- Nik has prepared his welcoming speech. David will talk a bit about “Warisan Ilmu” program
- David will present the proposed activities for the year and update the slides before the GBM begins
- Nadiah wants everyone to have the agenda; she has called Abang Azahari to give his speech
- Julie will present about the budget and watch the doors.
New / Rising Issues:
New positions proposed: Academic Chair & Webmaster
President of Bengali student Associations requests that MASA members wear traditional costumes on Bengali Night. Announce via email and website.
Nik suggests joint Aidilfitri and Diwali celebration. Perhaps combine cultural food night & MASA Forum. Discus about this in the next meeting.
Next meeting’s chair will be Julie
Project Directors should send a report to Julie within a week of the event
posted by haya_shiloh at 12:53 AM
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