E-Board Meeting 2005_10_14
Thursday, October 20, 2005
MASA E-Board Meeting October 14th, 2005
Discussion
:
1) Nusantara
2) Funds Update
3) MSD Visit
4) Raya Celebration
5) International Fest
6) MASA Iftar
Time
:
10:00 pm – 12:30 am
Location
:
Amin’s Place
Attendees
:
David, Nik, Julie, Nadiah, Zuhdi, Affan, Badik, Ninie, Ijoy, Amin, Hisyam, Fariza, Nadia
Chair
:
Ijoy
1) NUSANTARA
Updates
Issues:
- We’re seeing a decline in interest among MASA members to hold our second Malaysian Cultural Night
- To decide whether or not the event will be held, a one-week poll and discussion forum will be setup on our website.
2) FUNDS UPDATE
Ongoing Updates
Account Balance:
- We received $300 sponsorship from MSD for miscellaneous activities
- After deducting the membership dues that will be paid to the Rensselaer Union, MASA has an account balance of roughly $600
3) MSD VISIT
Coordination Updates
Food:
- Nik has checked the price of catering from Shalimar. The cost is $3.99 per head, serving rice, chicken curry & kheer
- Nik will also ensure that fruits and salad are purchased
- Affan and David will be responsible for purchasing ~200 dates and beverages including 10 bottles of soda and 4 gallons of mineral water. The maximum budget allocated for drinks and dates is $40
Guests:
- Amin updates the committee that there will be and extra guest attending. He is Mr. Aznan Saad, the new advisor for Petronas sponsored students
Souvenirs:
- Nik suggests that we present a souvenir to the guests. This includes Eid greeting cards (kad raya) and additional gifts such as a luxurious pen, paper weight or Rensselaer glasses
- David will survey the bookstore for viable gifts totaling not more than $45. He’ll update the rest of the committee via email by the middle of next week.
Logistics:
- Two large rooms needed - one to serve food & another for prayers
- Among the alternatives listed by the officers are the Alumni House Basement and the third floor of the Union. Amin will try to book one of the two locations
- A few person needs to help with moving the food around
- Remind members to bring their personal prayers mat
- Amin will bring MASA’s ampliflier system just in case there isn’t any audio system at the booked location
- Amin will also bring food utensils
Transportation:
- Badik will drive our guests and all transportation costs will be reimbursed
Rising Issues:
- If there’s any message to be addressed to all members, but most effective when voiced by Dr. Zahratul, pass on the message to Julie
Budget:
- MSD has allocated $13 - $15 donation per person for food
- All cost estimates has to be sent to Dr. Zahratul as soon as possible
- Nadiah will put up a poll on masarpi.net to gauge the attendance for that night
Speakers:
- Nik will be the master of ceremony for the night
Reminder Announcements:
- Nik will send out a reminder email to the mailing list a week prior to October 31st
Interim Agenda:
2:30 – Badik picks up guests from airport and send them to their hotels
4:00 – Dr. Zahratul will give a short talk to all members
4:50 – Break Fast
5:00 – Solat Maghrib & Taskirah
6:00 – Solat Terawih
7:00 – MSD officers will meet with all MASA committee
4) RAYA CELEBRATION
Updates
Committee
- The whole event will be run by two sub-committees with supervision from MASA officers
Organizing Committee:
o PD: Redzuan Tahar, APD: unknown
o Responsible for all coordination of the event except for entertainment
o Will provide updates by next week
Games Committee:
o PD: Julie, APD: Affan
o Responsible for entertainment – encourage members to submit creative works such as video clips or present live performances on the celebration night
o Will crate and email game rules by Wednesday
o The winning prizes are $100 (Grand Prize), $50 (First-Runner Up) & $25 (2nd Runner Up)
Logistics:
- Event will be held on Saturday, November 12th / 19th 6 pm –12 am
- Book location: Alumni House
5) INTERNATIONAL FEST
Final Updates
Preparations:
- Performances, Decoration and Sales teams are well prepared for the event tomorrow
Logistics:
- All officers should arrive early by 9:30 am or 10:00 am to help with setting up our booth
- Bring laptop and extension chord
- Remind all members about international fest via email
6) MASA IFTAR
About
Issues:
- All available time slots for Iftar in Masjid al-Hidayah has been taken. Thefore we will join MSA for their iftar on October 23rd
- Zuhdi will send an email to all members, soliciting donations and volunteers for the event.
- MASA will also donate $50 for the event
New / Rising Issues:
Ninie announces Zaki as the indoor soccer project director
Nadia Musa will be the PD for Eksplorasi to be held on Thanksgiving break
Sha will received a letter of gratitude from MASA for her photography contribution and possibly a certificate from MSD
Nadiah is next meeting’s chair
Discussion
:
1) Nusantara
2) Funds Update
3) MSD Visit
4) Raya Celebration
5) International Fest
6) MASA Iftar
Time
:
10:00 pm – 12:30 am
Location
:
Amin’s Place
Attendees
:
David, Nik, Julie, Nadiah, Zuhdi, Affan, Badik, Ninie, Ijoy, Amin, Hisyam, Fariza, Nadia
Chair
:
Ijoy
1) NUSANTARA
Updates
Issues:
- We’re seeing a decline in interest among MASA members to hold our second Malaysian Cultural Night
- To decide whether or not the event will be held, a one-week poll and discussion forum will be setup on our website.
2) FUNDS UPDATE
Ongoing Updates
Account Balance:
- We received $300 sponsorship from MSD for miscellaneous activities
- After deducting the membership dues that will be paid to the Rensselaer Union, MASA has an account balance of roughly $600
3) MSD VISIT
Coordination Updates
Food:
- Nik has checked the price of catering from Shalimar. The cost is $3.99 per head, serving rice, chicken curry & kheer
- Nik will also ensure that fruits and salad are purchased
- Affan and David will be responsible for purchasing ~200 dates and beverages including 10 bottles of soda and 4 gallons of mineral water. The maximum budget allocated for drinks and dates is $40
Guests:
- Amin updates the committee that there will be and extra guest attending. He is Mr. Aznan Saad, the new advisor for Petronas sponsored students
Souvenirs:
- Nik suggests that we present a souvenir to the guests. This includes Eid greeting cards (kad raya) and additional gifts such as a luxurious pen, paper weight or Rensselaer glasses
- David will survey the bookstore for viable gifts totaling not more than $45. He’ll update the rest of the committee via email by the middle of next week.
Logistics:
- Two large rooms needed - one to serve food & another for prayers
- Among the alternatives listed by the officers are the Alumni House Basement and the third floor of the Union. Amin will try to book one of the two locations
- A few person needs to help with moving the food around
- Remind members to bring their personal prayers mat
- Amin will bring MASA’s ampliflier system just in case there isn’t any audio system at the booked location
- Amin will also bring food utensils
Transportation:
- Badik will drive our guests and all transportation costs will be reimbursed
Rising Issues:
- If there’s any message to be addressed to all members, but most effective when voiced by Dr. Zahratul, pass on the message to Julie
Budget:
- MSD has allocated $13 - $15 donation per person for food
- All cost estimates has to be sent to Dr. Zahratul as soon as possible
- Nadiah will put up a poll on masarpi.net to gauge the attendance for that night
Speakers:
- Nik will be the master of ceremony for the night
Reminder Announcements:
- Nik will send out a reminder email to the mailing list a week prior to October 31st
Interim Agenda:
2:30 – Badik picks up guests from airport and send them to their hotels
4:00 – Dr. Zahratul will give a short talk to all members
4:50 – Break Fast
5:00 – Solat Maghrib & Taskirah
6:00 – Solat Terawih
7:00 – MSD officers will meet with all MASA committee
4) RAYA CELEBRATION
Updates
Committee
- The whole event will be run by two sub-committees with supervision from MASA officers
Organizing Committee:
o PD: Redzuan Tahar, APD: unknown
o Responsible for all coordination of the event except for entertainment
o Will provide updates by next week
Games Committee:
o PD: Julie, APD: Affan
o Responsible for entertainment – encourage members to submit creative works such as video clips or present live performances on the celebration night
o Will crate and email game rules by Wednesday
o The winning prizes are $100 (Grand Prize), $50 (First-Runner Up) & $25 (2nd Runner Up)
Logistics:
- Event will be held on Saturday, November 12th / 19th 6 pm –12 am
- Book location: Alumni House
5) INTERNATIONAL FEST
Final Updates
Preparations:
- Performances, Decoration and Sales teams are well prepared for the event tomorrow
Logistics:
- All officers should arrive early by 9:30 am or 10:00 am to help with setting up our booth
- Bring laptop and extension chord
- Remind all members about international fest via email
6) MASA IFTAR
About
Issues:
- All available time slots for Iftar in Masjid al-Hidayah has been taken. Thefore we will join MSA for their iftar on October 23rd
- Zuhdi will send an email to all members, soliciting donations and volunteers for the event.
- MASA will also donate $50 for the event
New / Rising Issues:
Ninie announces Zaki as the indoor soccer project director
Nadia Musa will be the PD for Eksplorasi to be held on Thanksgiving break
Sha will received a letter of gratitude from MASA for her photography contribution and possibly a certificate from MSD
Nadiah is next meeting’s chair
posted by haya_shiloh at 12:55 AM
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