E-Board Meeting 2005_09_16
Thursday, October 20, 2005
MASA E-Board Meeting September 16th, 2005
Discussion
:
1) Welcoming New Officers – Meeting Protocols Recap
2) Masarpi.Net Webmaster
3) Raya Aidilfitri Photos
4) International Fest
5) TV3 Raya Photos
6) Financial Workshop Briefing to Committee
Time
:
5:00 pm – 7:00 pm
Location
:
Union Phalanx Room
Attendees
:
David, Nik, Amin, Julie, Nadiah, Zuhdi, Affan, Badik, Ninie, Ijoy
Arep (Guest)
Chair
:
Julie
1) WELCOMING NEW OFFICERS – Meeting Protocols Recap
Updates
- A warm welcome to new MASA e-board members:
o Ninie (Sports chair) & Ijoy (Freshman Rep)
- Julie reminded everyone about the meeting protocols
- The new task of compiling datelines for the MASA manual is delegated to Ijoy
2) MASARPI.NET WEBMASTER
Updates and decision
- Badik brought up the issue of whether the website team is independent or a part of the MASA e-board
- A webmaster position will be created for the next academic year. This will be formalized and reflected by Julie in the MASA constitution.
- A new website is being developed (in progress) by an IT Capstone group (Adilah, Nawal, Aron, Siti) with Arep as the client.
- It’s decided that Arep will continue maintaining the website for this semester while he trains Zuhdi and Ijoy as future webmasters
3) RAYA AIDILFITRI PHOTOS
Updates, Datelines and Coordination
- Aidilfitri will fall on October 3rd / 4th 2005, hence September 24th /25th and October 1st/2nd are the only available dates for the photography session
- The project director will approach Sha or Hadi to be photographers
- The final date & location will be decided via an online poll. The poll needs to be published by Tuesday, September 20th
- Project Directors: Ninie & Ijoy
- Suggested locations:
o Between Academy Hall & Biotech building
o Freshman Hill à Front / Behind of Commons
o Quadrangle
o The Approach
o Union Horseshoe
o 86’ Field
o Pittsburgh stairs (indoors as a backup)
o Sage Dining Hall
o West Hall Stage
- Costs reimbursement from the Union will be handled by Julie
4) INTERNATIONAL FEST
Updates and Coordination
- International Fest falls on October 15th
- Project Directors: Amin (booth) & Nadiah (performance)
- PDs are reminded to consider the fasting season when recruiting for booth attendants (if MASA is selling food)
- The ISSS’ dateline to propose what to sell and perform is September 30th. Therefore the preliminary proposal should be completed and presented to all MASA officers prior to this date
- Further discussion will continue on Masarpi.Net’s committee forum.
5) TV3 RAYA PHOTOS
About
- MASA has been approached by TV3, a television channel in Malaysia to send a video of Malaysian students studying abroad
- Due date for sending the videos to TV3 is October 15th. Internal Committee dateline is September 30th
- Project Directors: Zuhdi & Affan
- PDs will inform this news to all members. They are also responsible for the costing of postal service
- Costs reimbursement from the Union will be handled by Julie
6) FINANCIAL WORKSHOP BRIEFING TO COMMITTEE
About
- Julie and Nik attended the Union Club Financial Workshop on behalf of MASA on September 15th. Here are some key takeaways from the workshop:
o For any purchases made, members should not use personal credit or debit cards. Purchases made using personal credit or debit cards will not be reimbursed by the Union
o Purchases made by MASA is tax free. The form could be obtained from the Union.
o The Union also offers Sam’s Club card
o The Union offers Van reservation service for purchases.
o MASA has The Polytechnic (school newspaper) “poly credits” for Nusantara (Malaysian Cultural Night) advertisement
New / Rising Issues:
Joint-event with Bengali Students Association & Rensselaer Muslim Women Association, Cultural Forum, Intercultural Potluck
Malaysian Cultural Night Nusantara: Lack of lady performers – could MASA invite Malaysian Tourism Department to perform on behalf of us. Put this into the next meeting’s agenda
Fitness Program
Next meeting’s agenda:
Nusantara
Fitness Program by Ninie, Masarpi.net
MaMe – low cost e-card
David is the next meeting’s chair
Discussion
:
1) Welcoming New Officers – Meeting Protocols Recap
2) Masarpi.Net Webmaster
3) Raya Aidilfitri Photos
4) International Fest
5) TV3 Raya Photos
6) Financial Workshop Briefing to Committee
Time
:
5:00 pm – 7:00 pm
Location
:
Union Phalanx Room
Attendees
:
David, Nik, Amin, Julie, Nadiah, Zuhdi, Affan, Badik, Ninie, Ijoy
Arep (Guest)
Chair
:
Julie
1) WELCOMING NEW OFFICERS – Meeting Protocols Recap
Updates
- A warm welcome to new MASA e-board members:
o Ninie (Sports chair) & Ijoy (Freshman Rep)
- Julie reminded everyone about the meeting protocols
- The new task of compiling datelines for the MASA manual is delegated to Ijoy
2) MASARPI.NET WEBMASTER
Updates and decision
- Badik brought up the issue of whether the website team is independent or a part of the MASA e-board
- A webmaster position will be created for the next academic year. This will be formalized and reflected by Julie in the MASA constitution.
- A new website is being developed (in progress) by an IT Capstone group (Adilah, Nawal, Aron, Siti) with Arep as the client.
- It’s decided that Arep will continue maintaining the website for this semester while he trains Zuhdi and Ijoy as future webmasters
3) RAYA AIDILFITRI PHOTOS
Updates, Datelines and Coordination
- Aidilfitri will fall on October 3rd / 4th 2005, hence September 24th /25th and October 1st/2nd are the only available dates for the photography session
- The project director will approach Sha or Hadi to be photographers
- The final date & location will be decided via an online poll. The poll needs to be published by Tuesday, September 20th
- Project Directors: Ninie & Ijoy
- Suggested locations:
o Between Academy Hall & Biotech building
o Freshman Hill à Front / Behind of Commons
o Quadrangle
o The Approach
o Union Horseshoe
o 86’ Field
o Pittsburgh stairs (indoors as a backup)
o Sage Dining Hall
o West Hall Stage
- Costs reimbursement from the Union will be handled by Julie
4) INTERNATIONAL FEST
Updates and Coordination
- International Fest falls on October 15th
- Project Directors: Amin (booth) & Nadiah (performance)
- PDs are reminded to consider the fasting season when recruiting for booth attendants (if MASA is selling food)
- The ISSS’ dateline to propose what to sell and perform is September 30th. Therefore the preliminary proposal should be completed and presented to all MASA officers prior to this date
- Further discussion will continue on Masarpi.Net’s committee forum.
5) TV3 RAYA PHOTOS
About
- MASA has been approached by TV3, a television channel in Malaysia to send a video of Malaysian students studying abroad
- Due date for sending the videos to TV3 is October 15th. Internal Committee dateline is September 30th
- Project Directors: Zuhdi & Affan
- PDs will inform this news to all members. They are also responsible for the costing of postal service
- Costs reimbursement from the Union will be handled by Julie
6) FINANCIAL WORKSHOP BRIEFING TO COMMITTEE
About
- Julie and Nik attended the Union Club Financial Workshop on behalf of MASA on September 15th. Here are some key takeaways from the workshop:
o For any purchases made, members should not use personal credit or debit cards. Purchases made using personal credit or debit cards will not be reimbursed by the Union
o Purchases made by MASA is tax free. The form could be obtained from the Union.
o The Union also offers Sam’s Club card
o The Union offers Van reservation service for purchases.
o MASA has The Polytechnic (school newspaper) “poly credits” for Nusantara (Malaysian Cultural Night) advertisement
New / Rising Issues:
Joint-event with Bengali Students Association & Rensselaer Muslim Women Association, Cultural Forum, Intercultural Potluck
Malaysian Cultural Night Nusantara: Lack of lady performers – could MASA invite Malaysian Tourism Department to perform on behalf of us. Put this into the next meeting’s agenda
Fitness Program
Next meeting’s agenda:
Nusantara
Fitness Program by Ninie, Masarpi.net
MaMe – low cost e-card
David is the next meeting’s chair
posted by haya_shiloh at 12:54 AM
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